A National Resource to Support Excellence in Community Action
Last Revised: May 28, 2014 - Initial Posting: Feb 22, 2006
Purpose

Resources to support disaster planning are featured along with tools from the U.S. Department of Health and Human Services that can be used by Community Action Agencies and others to develop effective Emergency Preparedness and Disaster Relief plans.

Description

The information below features (1) Resources to Support Disaster Planning and (2) Tools from PandemicFlu.Gov that includes a series of checklists that can be used and adapted by CAAs to develop Emergency Preparedness and Disaster Relief Plans.

Resources to Support Disaster Planning

Communications, Protection, Readiness (CPR): NPower’s Nonprofit Guide to Business Continuity and Disaster Recovery from NPower – This document is that it is not a test. Rather, it is a tool to be used as a means of assessing your organization’s disaster preparedness on a number of critical fronts. It is a way for you to benchmark your readiness against what could be considered best practice.

These helpful items are available from TechSoup:

Continuity of Operation Plan (COOP) for Nonprofit Human Services Providers from the Alliance for Human Services

Disaster Preparedness and Recovery for Community Development Organizations from NeighborWorks® America

Disaster Planning, Emergency Preparedness & Business Continuity from the Nonprofit Coordinating Committee of New York

Getting Ready: Preparing Your Agency for Disaster ResponseWorkbook Activities from the California/Nevada Community Action Partnership

Mitigation Best Practices Portfolio from FEMA provides examples of activities, projects, and potential funding sources that communities and individuals have implemented to protect both people and property – Best Practices email updatesEmergency Management Guide for Business and Industry.

Getting Your Disaster Recovery Plan Going - Without Destroying Your Budget from the Nonprofit Resource Center

Ready.Gov features a wide range of items to support emergency planning including:

Disaster Preparedness and Recovery for Community Development Organizations - NeighborWorks® America      Disaster Planning, Emergency Preparedness & Business Continuity - Nonprofit Coordinating Committee of New York      Is Your Organization Prepared for a Disaster? - TechSoup      Getting Ready: Preparing Your Agency for Disaster Response - California/Nevada Community Action Partnership
Mitigation Best Practices Portfolio - FEMA      Getting Your Disaster Recovery Plan Going - Without Destroying Your Budget - Nonprofit Resource Center      Ready.Gov


Tools from PandemicFlu.Gov

The U.S. Department of Health and Human Services (HHS) has developed a series of checklists that organizations can use to help ensure that adequate Emergency Preparedness and Disaster Relief plans are instituted at state and local levels.  Involvement of Community Action Agencies with state and local emergency preparedness planning is particularly critical to ensure provisions are incorporated to address the needs of low-income communities.

The checklists are part of a web site developed by HHS that focuses on pandemic planning.  However, much of the guidance offered can also be applied to other crisis situations that would require emergency response including weather-related events, acts of terrorism, etc.  These topics include planning to protect your employees and maintain your agency’s operations, specific measures for child development and preschool programs, planning for individuals and families, and coordinating with other organizations to help your community.

PandemicFlu.gov

PandemicFlu.gov provides comprehensive government-wide information on pandemic influenza and avian influenza.  A pandemic occurs in many localities - perhaps even worldwide - almost simultaneously.  PandemicFlu.gov provides a range of information and tools to support State & Local Government Planning and Response Activities with State-by-State Seasonal and Pandemic Flu Resources....State Pandemic Plans....Pandemic Influenza Planning Checklist for Workplace Administrators.

Faith-Based and Community Organizations Pandemic Influenza Preparedness Checklist - U.S. Dept. of health & Human ServicesA Faith-Based and Community Organizations Pandemic Influenza Preparedness Checklist is available to enable State CAP Associations and local CAA’s develop measures to protect employees' health and safety and plan for continued operation in a crisis.  Elements of the checklist include:

  • Plan for the impact of a pandemic on your organization and its mission including (a) situations likely to require increasing, decreasing or altering the services your organization delivers, (b) back up plans, cross-train staff in other jobs so that if staff are sick, others are ready to come in to carry on the work, and (c) test your response and preparedness plan using an exercise or drill, and review and revise your plan as needed.
  • Communicate with and educate your staff, members and persons in the communities you serve
  • Plan for the impact of a pandemic on your staff, members and communities that you serve
  • Set up policies to follow during a pandemic
  • Allocate resources to protect your staff, members and communities that you serve during a pandemic
  • Coordinate with external organizations and help your community

Child Care and Preschool Pandemic Influenza Preparedness Checklist - U.S. Dept. of Health & Human SrevicesA Child Care and Preschool Pandemic Influenza Preparedness Checklist is available to assist organizations with child development initiatives.  Elements of the checklist include:

  • Planning and Coordination
  • Student Learning and Program Operations including ways to help families continue their child's learning if your child care program or preschool is closed and ways to continue basic functions if your program is closed (for example, continue meeting payroll and keeping in touch with staff and student's families).
  • Infection Control Policies and Actions
  • Communication Planning

Additional resources to support pandemic preparedness efforts:

Guidance for Protecting At-Risk Populations during an Influenza Pandemic, produced by the Association of State and Territorial Health Officials (ASTHO), describes key elements for an effective plan for helping communities before, during, and after a pandemic hits.

See the H1N1 Flu website from the Centers for Disease Control and Prevention (CDC) for updated Swine Flu national information.  One feature on the website is Seasonal Flu Information for Schools & Childcare Providers.

Outcomes

CAA leadership with effective Emergency Preparedness and Disaster Relief planning is an element of ROMA National Goal 4: Partnerships Among Supporters and Providers of Services to Low-Income People Are Achieved with a focus on ensuring that a complete continuum of care is instituted for low-income people.

Contact

Kenneth Ackerman, Virtual CAP Project Manager
434.295.8802